Job Descriptions - Fulton Public Schools

Accounts Payable/Administrative Assistant

JOB DESCRIPTION
Fulton 58 Public Schools

Accounts Payable/Administrative Assistant

Purpose Statement
The job of Accounts Payable Assistant provides support for department functions with specific responsibility for performing activities related to the accurate processing of payment for approved invoices and contract payments; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices.

The job of Administrative Assistant is done for the purpose/s of providing a variety of administrative support; organizing meetings; scheduling appointments; preparing communications; maintaining comprehensive records; coordinating assigned projects; and compiling and distributing a wide variety of materials and reports.

This job reports to the Director of Finance and the Superintendent.

Essential Functions of Accounts Payable

Assists auditors for the purpose of providing requested supporting documentation required for audit.
Informs other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions.
Maintains financial information, files and records (e.g. purchase orders, invoices, accounts payable warrants, shipment verification, expense reports, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.
Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
Prepares written materials and electronic financial information (e.g. voucher ratification reports, procedures, transmittals, P-cards, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
Processes financial information for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
Reconciles financial data (e.g. Credit Cards, etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
Administers a wide variety of personnel policies and programs (e.g. time and attendance software; safety training; and etc.) for the purpose of conforming to district policies, relevant laws, contracts and agreements.
Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages, and maintaining a phone directory for the District.
Coordinates assigned projects and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Coordinates with internal and external sources (e.g. payroll department, benefits department, technology department, etc.) for the purpose of meeting district Human Resource requirements while complying with established guidelines.
Coordinates district substitute system ensuring staff list is updated, leave is transferred into payroll system and invoices are paid in a timely manner.
Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains manual and electronic documents, files and records for the purpose of providing accurate information in compliance with established guidelines.
Prepares a variety of reports and related documents for the purpose of providing documentation and information to others.
Process transcript requests for former students.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge, and Abilities

Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; and performing accounting procedures.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; and keyboarding.

Ability is required to schedule activities; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data; accuracy and attention to detail; and working as part of a team.

Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; operating within a defined budget; processing large quantities of payables in an efficient and timely manner. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Attendance
Consistent and regular attendance is an essential function of this position.

Experience

Job related experience is required

Education
High school diploma or equivalent

Clearances

FBI Fingerprint and Family Care Registry

FLSA Status

Non Exempt

Approval Date

8/10/2022

Salary Grade
Classified

The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions of each position are articulated in order to create a clear understanding of job expectations for the incumbent while also providing a framework through which the recruiting, hiring, and retaining of employees may be enhanced.

Activities Director

JOB DESCRIPTION
Fulton 58 Public Schools

Activities Director

Purpose Statement
The job of Activities Director is done for the purpose/s of directing all aspects of the athletics program and activities for the high school and middle school; hiring coaching staff; ordering equipment for teams; promoting events, matches and meets; coordinating with operations directors; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; and serving as a member of the district leadership team.

This job reports to the High School Principal and Middle School Principal.

Essential Functions

Administration of all interscholastic athletic/activity policies and procedures. Makes recommendations for changes in athletic/activity policy or procedure as needed.
Approve and facilitate arrangements for lodging and meals, when necessary.
Collaborates with internal and external stakeholders (e.g. staff, administrators, auditors, public agencies, community members, parents, etc.) for the purpose of implementing and/or maintaining services and programs.
Coordinate the cancellation or rescheduling of contests due to weather or other valid reasons.
Compiles data from a wide variety of sources (e.g. staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with policies and procedures, and/or monitoring program components.
Develops all extra curricular practice and competition schedules for the purpose of ensuring all scheduled events work with the buildings, programs and is coordinated with other districts. Issue and sign contracts dealing with interscholastic athletic contests and activities.
Directs department operations, the maintenance of services and the implementation of new programs and/or processes.
Facilitates and attends meetings for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as a District representative.
Intervenes as needed during a conflict between any parties involved in any extracurricular activity for the purpose of mediating the situation and resolving it with the best solution.
Intervenes in occurrences of inappropriate behavior of students for the purpose of assisting students in modifying such behavior and developing successful interpersonal skills.
Maintains school wide calendars of events which use athletic facilities.
Monitors and advises coaches for the purpose of ensuring all extra curricular programs adhere to policies within MSHSAA, and Fulton Public Schools.
Monitors budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed.
Performs personnel administrative functions for the purpose of maintaining necessary staffing, enhancing productivity of staff, and ensuring necessary department/program outcomes are achieved.
Prepares a wide variety of materials for the purpose of documenting activities and issues, meeting compliance requirements, making presentations, and/or providing supporting materials.
Researches a wide variety of topics for the purpose of developing new programs, ensuring program compliance with established requirements, securing general information and/or responding to requests.
Responds to issues involving staff, conflicts in policies, community concerns, parental requests for the purpose of identifying the relevant issues and recommending or implementing a plan of action that will efficiently resolve the issue.
Runs and sends reports on program results for the purpose of complying with MSHSAA guidelines.
Schedules officials for events and communicates with them before, during and after the event for the purpose of ensuring there were no issues in the process that need to be addressed.
Serves as primary liaison to operations staff in matters related to the building and campus and coordinates with the principal and operations directors for the purpose of ensuring the safe and effective operation of the facility and campus.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

Skills are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects and programs; overseeing program financial activities; developing effective working relationships; preparing and maintaining accurate records; and administering personnel policies and procedures.

Knowledge is required to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; and standard business practices.

Ability is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of processes.

Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: providing leadership, direction, and team building; communicating with persons of varied educational and cultural backgrounds; establishing and maintaining effective working relationships with individuals from diverse professional backgrounds; working independently under time constraints to meet deadlines and schedules; organizing and communicating information and concepts; setting priorities; working as part of a team; analyzing situations and making accurate decisions; working with multiple projects; dealing with frequent interruptions and changing work priorities; working with detailed information/data and maintaining accurate records; maintaining confidentiality; and facilitating communication between persons with frequently divergent positions.

Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; managing a department; supervising the use of funds. utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

Attendance
Consistent and regular attendance is an essential function of this position.

Experience
Job related experience within a specialized field is required

Education
Masters degree in a job-related area

Certificates and Licenses
Missouri Teaching Certificate and Administrative Certificate

Clearances
FBI Fingerprint and Family Care Registry

FLSA Status
Exempt

Approval Date
6/14/2023

Salary Grade
Administrator

The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions of each position are articulated in order to create a clear understanding of job expectations for the incumbent while also providing a framework through which the recruiting, hiring, and retaining of employees may be enhanced.

Administrative Assistant

JOB DESCRIPTION
Fulton 58 Public Schools

Administrative Assistant

Purpose Statement
The job of Administrative Assistant is done for the purpose/s of providing administrative and secretarial support to assigned school site administrators; monitoring assigned activities; and providing information, recommendations and/or direction as requested by the assigned administrator.

This job is distinguished from similar jobs by the following characteristics: Elementary level-no graduation coordination, maintain student records. Secondary level-do not maintain student records, graduation coordination and alumni spreadsheet maintenance.

This job reports to the Principal.

Essential Functions

Answers telephones and security buzzer system when needed for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages, and providing security for front door.
Collects payments and prepares deposits for a variety of events (e.g. fines, fees, and fundraisers, etc.) for the purpose of completing transactions and/or securing funds.
Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
Coordinates a variety of projects, functions and/or program components (e.g. meetings, field trips, building usage requests, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Dispenses first aid (e.g. band-aid, ice pack, etc.) to students under the direction of a healthcare professional for the purpose of providing emergency and necessary care in compliance with established guidelines.
Interacts consistently with students for the purpose of educating students.
Maintains manual and electronic documents files and records (e.g. emergency information, facility use, time sheets, work orders, expense reimbursements, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare to ensure a safe office environment.
Participates in a variety of meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
Processes documents and materials (e.g. time sheets, work orders, requisitions, budget transfers, debtors' list, core data discipline reports, discipline letters to parents, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
Procures supplies and materials for the purpose of maintaining availability of required items.
Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of
the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

Skills are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; and concepts of grammar and punctuation.

Ability is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods.

Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working with frequent interruptions; setting priorities; and establishing and maintaining effective working relationships.

Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; monitoring budget expenditures. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 30% sitting, 40% walking, and 30% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

Attendance
Consistent and regular attendance is an essential function of this position.

Experience

Job related experience with increasing levels of responsibility is desired

Education
High school diploma or equivalent

Clearances

FBI Fingerprint and Family Care Registry

FLSA Status

(Non) Exempt

Approval Date

1/12/2022

Salary Grade
Classified

The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions of each position are articulated in order to create a clear understanding of job expectations for the incumbent while also providing a framework through which the recruiting, hiring, and retaining of employees may be enhanced.

Administrative Assistant - Food Service

JOB DESCRIPTION
Fulton 58 Public Schools

Food Service Administrative Assistant

Purpose Statement
The job of Food Service Administrative Assistant is done for the purpose(s) of assisting in direction of the food and nutrition programs and services; providing information and serving as a resource to others; achieving defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines.

This job reports to the Director of Food Services.

Essential Functions

Assists Director of Food Services in creating and maintaining reports, spreadsheets,etc.
Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Facilitate appropriate communication with district staff, parents, students, community members, and vendors.
Fill in as Food Service Staff as needed for the purpose of maintaining staffing needs and productivity of the workforce.
Maintain confidentiality of all records.
Prepare and accurately maintain required reports, records and files relating to Free & Reduced Price Applications, Direct Certification Lists, first 30 days’ carry over and verification requirements relating to students, parents, school/district staff and Food Service Staff & Food Service Managers.
Prepares daily deposits, receipts and reports of all food service monies and prepares weekly bank deposits.
Process all requisitions and purchase orders.
Responsible for the Food Service office phone and messages.
Responsible for sending eligibility letters and processing requested refunds from parents and for graduating seniors.
Verifies production records and lunch counts from Food Service managers weekly.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

Skills are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using a variety of software applications; planning and managing projects; and preparing and maintaining accurate records.

Knowledge is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: pertinent laws, codes, policies, and/or regulations; personnel processes; standard business practices; program planning and development; concepts of grammar and punctuation; and concepts of quantity cooking and nutritional analysis.

Ability is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups and individuals; meeting deadlines and schedules; setting priorities; working as part of a team; and working with detailed information/data.

Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing a department; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Attendance
Consistent and regular attendance is an essential function of this position.

Experience

Job related experience is desired

Education
High school diploma

Certificates and Licenses
Food Handler Card

Clearances

FBI Fingerprint and Family Care Registry

FLSA Status

(Non) Exempt

Approval Date

12/8/2021

Salary Grade
Classified

The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions of each position are articulated in order to create a clear understanding of job expectations for the incumbent while also providing a framework through which the recruiting, hiring, and retaining of employees may be enhanced.

Administrative Assistant - HS Registrar/Counseling

JOB DESCRIPTION
Fulton 58 Public Schools

Administrative Assistant - Registrar/Counseling (High School)

Purpose Statement
The job of Administrative Assistant - Registrar/Counseling (High School) is done for the purpose/s of providing clerical support to counselors at a school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources. This job is distinguished from similar jobs by the following characteristics: Provides support to counselors and building administrative assistants coverage as needed.

This job reports to Principal - High School.

Essential Functions

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Collects payments for a variety of financial debts (e.g. fines, fees, etc.) for the purpose of completing transactions and/or securing funds.
Compiles data (e.g. grade reports, standardized testing, permanent records, etc.) for the purpose of preparing reports or processing requests.
Consistent interaction with students for the purpose of educating students.
Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
Maintains student records at the high school and supports the Parent Portal for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Performs other related duties as assigned (e.g. building duties coverage as needed, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.
Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.
Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Supports counselors for the purpose of providing services to staff, students and parents.

Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: English grammar/punctuation/ spelling/vocabulary; office equipment/software; and office practices.

Ability is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; and working with frequent interruptions.

Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

Attendance
Consistent and regular attendance is an essential function of this position.

Experience

Job related experience with increasing levels of responsibility is desired

Education
High school diploma or equivalent

Clearances

FBI Fingerprint and Family Care Registry

FLSA Status

(Non) Exempt

Approval Date

1/12/2022

Salary Grade
Classified

The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions of each position are articulated in order to create a clear understanding of job expectations for the incumbent while also providing a framework through which the recruiting, hiring, and retaining of employees may be enhanced.

Administrative Assistant - MS Registrar/Counseling

JOB DESCRIPTION
Fulton 58 Public Schools

Administrative Assistant - Registrar/Counseling (Middle School)

Purpose Statement
The job of Administrative Assistant - Registrar/Counseling (Middle School) is done for the purpose/s of providing clerical support to counselors at a school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources. This job is distinguished from similar jobs by the following characteristics: Provides support to counselors and building administrative assistants coverage as needed.

This job reports to Principal - Middle School

Essential Functions

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Collects payments for a variety of financial debts (e.g. fines, fees, etc.) for the purpose of completing transactions and/or securing funds.
Compiles data (e.g. grade reports, standardized testing, permanent records, etc.) for the purpose of preparing reports or processing requests.
Consistent interaction with students for the purpose of educating students.
Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of
ensuring items' availability.
Maintains student records at the high school and supports the Parent Portal for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.
Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Supports counselors for the purpose of providing services to staff, students and parents.